General Terms of Accommodation

General accommodation terms and conditions SFA CTU in Prague
Page 1
General Terms of Accommodation
(hereinafter ‘GTA’)
(appendix no. 1 to the Accommodation procedure)
A) Application for accommodation on campus
1) Students of the Czech Technical University in Prague (hereinafter “CTU” students) and applicants for admittance to the Czech Technical University (hereinafter “applicants”), students of other Czech universities (hereinafter “U”) or schools other than universities (hereinafter “students of other schools”) apply for accommodation at the dormitory through https://web.suz.cvut.cz/Login
2) The deadline for accepting applications for accommodation at dormitory to the 1st round of accommodation allocation is stipulated in the Schedule of Accommodation (hereinafter ‘SoA’) for the entire academic year (hereinafter ‘AY’).
3) Results of accommodation allocation at dormitory in the 1st and subsequent rounds can be viewed by students on https://web.suz.cvut.cz/Login within the deadline stipulated in SoA for AY or within the deadline communicated to them (e-mail, SMS).
4) Allocated accommodation at dormitory (1st or subsequent rounds) is confirmed by the student by paying a deposit to the account of SFA CTU in Prague (hereinafter ‘provider’) in the amount stipulated in section D point 1, at the latest within the deadline stated in SoA for AY or the deadline communicated to the student (e-mail, SMS).
5) An applicant for accommodation can submit only one application for accommodation.
6) Each submitted application for accommodation is subject to an application submission and processing fee in compliance with the Pricelist of refunds, fees, lump sum payments, penalties and other services of SFA CTU in Prague (hereinafter the „Pricelist of refunds“). Only paid applications for accommodation will participate in the allocation of accommodation.
7) By submitting an application for accommodation at dormitory, a student does not obtain the legal right to accommodation.
8) The legal right to accommodation is established by payment of a monetary deposit, or an asset balance in accommodation system ISKAM4 (hereinafter “ISKAM4”), equivalent to or higher than the value of the monetary deposit, by the date specified SoA for the current AY.
B) Reservation of accommodation
1) Each accommodated student or graduate of the CTU may only reserve accommodation at one dormitory administered by the accommodation provider, while adhering to the provisions of the Accommodation Scenario, section B hereinafter “AS”).
2) In case of justified absence in halls at the time of reservations (illness, internship abroad, etc.), a student may ask the Department for accommodation of the provider (hereinafter ‘DfA’) to book his/her accommodation by e-mail: ubytovani [at] suz [dot] cvut [dot] cz.
3) Outside the deadline to book accommodation, it is possible to book it only in justified cases, through the Department of accommodation services (hereinafter ‘DAS’), (in case of a currently accommodated student through an economic manager of the given hall of residence).
4) Results of accommodation allocation including reservation will be available to the student (hereinafter ‘reserving student’) at https://web.suz.cvut.cz/Login within the deadline stipulated in SoA for AY.
5) The required account balance of the student is specified in section D point 2.
6) The student who will remain accommodated till the end of the examination period in summer semester (hereinafter “SS”) can additionally book holiday accommodation within the deadline, see SoA for AY. For such cases the provider sets aside necessary capacity considering economic use of the halls during summer months.
7) By reserving accommodation for next AY, a student does not obtain the legal right for accommodation.
8) The legal right to accommodation is established by payment of a monetary deposit, or an asset balance in ISKAM4 equivalent to or higher than the value of the monetary deposit, by the date specified SoA for the current AY.
C) Payment for accommodation services and associated fees
1) Payments are made by direct debit between the 9th and 13th day of a regular month (the payment must be credited to the account by no later than on the 15th day of a regular month). By ticking consent with direct debit (the bank account number must be included in the student’s record in ISKAM4), the student gives consent to the provider to direct debit of due payments from the stated bank account. Successful direct debit payments are based on a set up in the student’s bank. Direct debits can be set up only with bank accounts managed in the Czech Republic. Money is not collected repeatedly.
2) Payments are made through the payment gate GoPay on-line, directly from ISKAM4. The best way to make a payment from abroad. In case of a refunded payment not used for accommodation and associated fees that was paid through GoPay, a handling fee is not charged. Payments can only be refunded through GoPay within 6 months from the time the payment was credited to the accommodation provider and only up the value of the amount sent through GoPay.
3) In exceptional cases it is possible to make a bank transfer directly to the provider’s bank account.
Provider’s bank account: 27-4082130287/0100
For payments from abroad use
IBAN:CZ2001000000274082130287
SWIFT (BIC) KOMBCZPPXXX
In both cases a student shall only use the variable symbol included in the ‘Basic information’ in ISKAM4 which is generated.
4) Payments can also be made by payment card at one of the payment sites, these being: Masaryk dormitory, Strahov Central Reception and Podolí dormitory and at other selected dormitories
5) If accommodation services (obligations) are not paid by the student by 15th day of a regular month for the reasons on the part of the student (the payment must be credited to the provider’s account by the 15th day of a regular month at the latest), the student is considered in debt as of the next day and subject to possible sanctions (penalties, paid SMS reminders, withdrawal from the contract for accommodation). Penalties, paid SMS reminders and handling fees apply based on the current Pricelist of payments, published on www.suz.cvut.cz/cenik. In the event accommodation services are not paid for within a defined timeframe, a
General accommodation terms and conditions SFA CTU in Prague
Page 2
student is obligated to pay this amount in arrears immediately, including associated fees.
In case a student pays for services duly and in time (demonstrates the payment on the bank statement) and the payment is recognised by the provider only the next day (the 16th day in a calendar month), no contractual penalty will be charged to the student.
6) An exception when paying residence fees is the period of the last month of the accommodation contract being in effect when it is not followed by any other accommodation at dormitory of the provider. In this month, a direct debit is not taken from the resident (if this is the payment method) but accommodation is charged up to the day of his/her departure from halls of residence from the deposit and a penalty does not apply.
The same procedure applies in case of giving notice related to the accommodation contract by the resident.
D) Payment of deposit and student’s account
1) If a student is applying for accommodation at dormitory (a non-living student), and the accommodation is allocated to him/her, he/she is required to pay within a specific deadline in SoA for AY or within the deadline that will be communicated to him/her (e-mail, SMS) the specified deposit to the provider’s account. The amount of the required deposit can be found in AS and in SoA for AY.
2) If a student reserves accommodation for the following AY (a living-in student), his/her account must include a larger amount than or equal the deposit by the deadline defined in SoA for AY. The amount of the required deposit can be found in AS and in SoA for AY.
3) A student coming to take part in an internship or student exchange programme adheres to specific conditions stipulated in section F.
E) General information
1) Duration of contracts
 Accommodation till the end of examination period in SS
 Full-year accommodation, i.e. till the end of summer holidays
 Long-term accommodation for a specific period
2) The start and end date of the accommodation contract can be adjusted for operational reasons by the Department of accommodation services, after approval by the Director of SFA CTU in Prague.
3) The provider provides accommodation to an adult student. In case of underage students, a student is obligated to present an original declaration of honour verified by a notary or a statutory declaration with a verified signature (CzechPOINT) that includes a signature of at least one legal representative of the student, on the day of arrival at dormitory at the latest. The form is available here https://www.suz.cvut.cz/koleje/informace-a-dokumenty.
4) The basic criterion for providing accommodation to CTU students at dormitories is proximity of a permanent residence of a student.
5) Results regarding accommodation allocation will be communicated to students as follows (as per priorities):
a. Through web interface https://web.suz.cvut.cz/Login
b. By e-mail, entered by the student into ISKAM4
c. By means of a text message sent to the telephone number you entered to ISKAM4
6) Cancellation of accommodation reservation or application for accommodation at dormitory
A student always submits application in writing (e-mail)
to ubytovani [at] suz [dot] cvut [dot] cz and in accordance with other provisions of GTA.
 If the reserving student has paid a deposit, fails to arrive and cancels the accommodation in writing by the deadline of the announcement of allocation of accommodation at dormitory (inclusive), the reservation will be cancelled and the deposit will be refunded in full.
 If the reserving student requests accommodation cancellation after the deadline of the announcement of allocation of accommodation at dormitory and by the last day of regular arrivals at dormitory (inclusive), the allocated accommodation will be cancelled and the deposit will be refunded after deducting the cancellation fee stipulated in the Pricelist of payments, see www.suz.cvut.cz/cenik.
 If the student who had been allocated accommodation at dormitory based on his/her application for accommodation and paid a deposit cancels the allocated accommodation in writing by the last day of regular arrivals (inclusive) at the latest, the allocated accommodation will be cancelled and the deposit will be refunded after deduction of the cancellation fee stipulated in the Pricelist of payments, see www.suz.cvut.cz/cenik.
 If a student fails to join within regular arrival deadlines at dormitory without stating a reason, the deposit is forfeited in favour of the provider.
 If a student finds out about the allocated accommodation at dormitory after regular arrival dates (e-mail or SMS) and if he/she already paid a deposit to the account and at the same time cancels the accommodation by the start date inclusive, the deposit will be refunded in full.
 If a student terminates or interrupts studies or leaves to study abroad and requests cancellation of reservation or allocated accommodation and presents confirmation about termination or interruption of studies or of studies abroad, his/her deposit will be refunded in full. If this is a CTU student whose information about termination or interruption of studies is retrieved from the study system KOS into ISKAM4, such confirmation is not required.
 If a student is unable to start accommodation at dormitory due to exceptional reasons, he/she must always cancel the reservation of allocated accommodation in writing and request a deposit refund by emailing ubytovani [at] suz [dot] cvut [dot] cz. The request must be specifically justified and substantiated. Exceptions are granted by the Director of the Department of accommodation services.
7) The Director of SFA CTU in Prague – may grant accommodation to a student based on serious health, social and other reasons. These reasons must be properly documented and attached to the application for
General accommodation terms and conditions SFA CTU in Prague
Page 3
accommodation at dormitory, always in writing (by e-mail) to the address ubytovani [at] suz [dot] cvut [dot] cz
8) The Director of SFA CTU in Prague also approves applications for accommodation at dormitory of students working with student organisations of CTU, however, a maximum of sixty accommodation beds, who are significantly involved in student work in organisations at CTU, and who have not breached gravely provisions of the Accommodation code of the Czech Technical University (hereinafter ‘Accommodation code’) and House regulations of a university hall of residence (hereinafter ‘House regulations’). A student who would fall under this category must have his/her reservation made in ISKAM4 for the given AY or application for accommodation submitted for the given AY. A resident, with the exception of the Director, will be charged an accommodation feeas per the applicable accommodation price lists. The director will also exceptionally satisfy requests for single accommodation at the dormitory for students studying at CTU, for whom a CTU representative requests accommodation. Students who fall under this category must have a reservation in ISKAM4 for the specific academic year or have submitted an application for accommodation in ISKAM4 for the specific academic year.
9) The Accommodation pricelist is available on www.suz.cvut.cz/cenik .
10) Room change within one hall of residence is only possible after consultation with economic managers of relevant halls of residence. Due to operational and administrative reasons, it is possible to implement these exchanges only after a regular start within the deadline stipulated in SoA for AY and only in order to satisfy all requests for accommodation with regard to free capacities within the terms of Czech Technical University dormitories.
The requirement for a room change due to extraordinary reasons can be approved even earlier depending on current vacant places at dormitory. The resident can move within a hall of residence/block no more than once per semester. In rare cases, after the approval by the economic manager of a hall of residence, a student can move multiple times based on his/her request.
11) A resident is obligated to move always if the economic use of the hall of residence requires it, however no more than once a year. Furthermore, in any emergencies, reconstructions, emergency crisis situations and if it is in the interest of the school. A student must be informed about the move at least one week in advance (except for emergency situations).
12) A student who leaves for abroad to study during AY can reserve accommodation in his/her room with DfA for the return date (in the same AY), no later than 14 days prior to his/her departure (the student applies for accommodation at dormitory and attaches a confirmation about his/her studies abroad). Accommodation reservation is confirmed by leaving the deposit on the provider’s account.
13) If a student on an internship has got his/her accommodation reservation confirmed (and has not concluded an accommodation contract yet), and is not interested in using it, such student is obligated to cancel the reservation in writing (by e-mail) 30 days prior to the planned arrival at dormitory at the latest. In this case this reservation will be cancelled and the deposit will be refunded in full. If a student cancels the reservation in writing (by e-mail) less than 30 days prior to the planned arrival at dormitory, the deposit will be refunded after
deducting the cancellation fee in the amount stipulated in the Pricelist of payments, see www.suz.cvut.cz/cenik. In case of a breach of these conditions, the deposit will become non-refundable and will be credited to the account of penalties.
14) An application for accommodation with incorrect data, incomplete data or multiple applications will be excluded from our records.
15) A former full-time student who currently lives at dormitory and who has a history of accommodation at dormitory of the provider, complying seamlessly with the accommodation contract, can request from DfA to extend the accommodation contract at dormitory for the given AY for the price as per the Pricelist for self-payers, see www.suz.cvut.cz/cenik . Applications for accommodation by self-payers will be granted under the specific terms, for a period of at least 30 calendar days (if the accommodated requires), but until the end of the current AY at most. The accommodated person who is not a student and is a self-payer is not entitled to reservation of accommodation for the following AY (in compliance with the AS, section B).
16) An application for accommodation at dormitory or the reservation of accommodation of a student who previously had breached the contract for accommodation and based on that was expelled will be assessed by a committee appointed by the Director of SFA CTU in Prague.
17) Termination of accommodation at dormitory
If a student wishes to prematurely terminate the contract for accommodation, he/she must do so no later than 30 days in advance. If a student cancels the contract for accommodation later or fails to do so and terminates it, he/she will be liable for a penalty in the amount of the deposit. This condition does not apply to the last 30 calendar days of the accommodation contract being in effect. In justified cases the DAS Manager can grant an exception, based on a written request by a student.
18) During summer holidays (as per SoA), a university student or student of Czech university will be guaranteed accommodation of 2 nights for each examination. Accommodation at dormitory will be provided in the amount of resident fees based on a confirmation about this examination. If a student fails to present the confirmation document, he/she will pay a price based on the Pricelist for self-payers. Accommodation at dormitory must be booked at least 2 working days in advance with the economic manager of the respective hall of residence. In this case it is necessary to make a reservation of accommodation by e-mail, or by telephone. Contact details for individual halls of residence are available on www.suz.cvut.cz/koleje.
If a student wishes to live at the hall of residence during the summer holidays, it is possible to provide accommodation for a period of less than 30 days. The minimum duration of student accommodation during the summer holidays is 10. Accommodation for less than 30 days may only be provided as single-use accommodation or with a roommate for a comparable accommodation period, unless individually arranged otherwise.
19) Full-year and long-term residents will be allocated accommodation at dormitory to maintain the economic use of halls of residence of the provider.
20) Students may request extension of their contract for accommodation from the economic manager of their hall of residence, see contact information for halls of residence at https://www.suz.cvut.cz/koleje. This
General accommodation terms and conditions SFA CTU in Prague
Page 4
extension is only possible for students not studying at CTU and non-students within the terms of the current AY.
21) Contractual conditions (relationships of contractual parties) are governed by section G hereof.
22) If the accommodated person is interested in „single use accommodation“ i.e. alone in a double room, the student submits this request to the economic manager of the respective hall of residence, by the deadline specified in the SoA. The accommodated person’s request will be satisfied after all the requests for accommodation have been satisfied with regard to free capacities in double rooms within the terms of the CTU hall of residence. 23) If the accommodated person or applicant for dormitory accommodation requests accommodation at a dormitory during the summer holidays and submits a copy of a document of admittance to a Czech university for the subsequent academic year to the SFA, he/she will be charged a fee for dormitory accommodation. If this student submits a document of admission to a Czech university before the beginning of the summer holidays, on the day the summer holidays begin at the latest, he/she will be charged for dormitory accommodation for the entire summer holidays. If the student requests and supplies a document of admission to a Czech university during the summer holidays, he/she will be charged for dormitory accommodation from the date of delivery of such document of admission. Applicants for accommodation submit the document of admission to a Czech university to the Accommodation Department (by e-mail), accommodated persons submit a document of admission to a Czech university to the bursar of their dormitory (by e-mail or personally).
F) Conditions for a student on an internship or student exchange programme
1) A student on an internship or student exchange programme can fall into the following categories: a) a CTU student, and b) a university student outside CTU. These students have specific accommodation conditions at dormitory.
2) A process to apply for accommodation at dormitory is the same as for a student, see section A point 1 and 2. A CTU student receives login credentials to ISKAM4 directly from the school. (A student at another university must first register within ISKAM4 and subsequently raise an application for accommodation. Registration and application can be raised through https://web.suz.cvut.cz/Login).
WINTER SEMESTER (hereinafter “WS”)
3) Applications for accommodation at dormitory in WS or WS and SS (hereinafter ‘WS’) of the following academic year are accepted from the date specified in AS for AY.
4) The deadline for accepting applications for accommodation at dormitory to the 1st round of allocating accommodation for WS is stated in SoA for AY.
5) The results of allocation of accommodation at dormitory in the 1st round for WS will be available on https://web.suz.cvut.cz/Login within the deadline specified in SoA for AY.
6) A deposit must be paid to the provider’s account. Its due date and amount for WS are stated in SoA for AY.
A payment for accommodation services including insurance upon arrival at dormitory in WS is due on the day of arrival at dormitory, since the arrival day till the end of October of the current year. In the event a student decides to terminate accommodation in halls prior to this date, the full payment for accommodation services and associated fees including the deposit will be forfeited in favour of the provider and transferred to the account of cancellation fees. The student will pay cashless or at one of the collection points.
Payments for accommodation services as of November of AS are aligned with section C point 5.
SUMMER SEMESTER (hereinafter “SS”)
7) Applications for accommodation at dormitory in SS of the following AY are accepted from the start of October of the current AY in accordance with SoA for the current AY.
8) The deadline for accepting applications for accommodation at dormitoryfor SS is stated in SoA for AY.
9) The results of allocation of accommodation at dormitory for SS will be available on https://web.suz.cvut.cz/Login within the deadline specified in SoA for AY.
10) A deposit must be paid to the provider’s account. Its due date and amount for SS are stated in SoA for AY. Payment for accommodation services, including insurance, on arrival at the dormitory at SS is due payable on the day of arrival for accommodation at the dormitory, from the date of arrival until the end of March of the current year. In the event that the student decides to terminate accommodation before this date, the entire payment for accommodation services, including the related fees, including the monetary deposit, is forfeit to the accommodation provider as a cancellation fee. The student makes the payment by bank transfer or payment card at one of the payment sites.
Payment for accommodation services commencing from April of the AY takes place in compliance with section C point 5.
11) If a student fails to join by the regular arrival date for a student on an internship or student exchange programme, without giving a reason in writing, in accordance with SoA for AY, the deposit will not be refunded and will be credited to the account of penalties. Exceptions can be granted by the DAS Director.
12) Deadlines for the arrival at dormitory in WS and SS are specified in more detail in SoA for AY in the section Students on an internship or student exchange programme.
13) General accommodation terms and conditions are governed as per section E and contractual conditions (relationships of contractual parties) are governed by section G).
G) Rights and obligations of the contractual parties
a) The rights and obligations apply to all students of the Czech Technical University in Prague, students of other Czech universities, students of schools other than universities, students on internships and exchanges, graduates of the Czech Technical University in Prague and others
1) The regular arrival date at dormitory is in accordance with SoA for AY. A resident has the right to move in a hall of residence for the given academic year only during working days, office hours as stated in SoA for AY.
General accommodation terms and conditions SFA CTU in Prague
Page 5
2) Registration for accommodation on the first business day after the due date for registration will be governed according to the standard office hours of the individual dormitories published at www.suz.cvut.cz/koleje. Exception is a workshop for first -year students (if such accommodation is requested by the faculty and the workshop takes place prior to regular arrivals at dormitory) and arrival dates of students on an internship or student exchange programme in accordance with section F, para. 12.
3) If the student does not register for accommodation at the dormitory by the last date for due registration according to item 1 of this section and does not submit a request (by e-mail: ubytovani [at] suz [dot] cvut [dot] cz) for delayed registration for accommodation at the dormitory by the deadline for submitting a request with the date for delayed registration, the student’s accommodation will be cancelled.
A full-year resident is obligated to conclude a subsequent contract for accommodation no later than on the expiry date of the old contract for accommodation if he/she has not requested deferral of arrival at dormitory, see hereinafter (GTA, section G, point d, para 3 and 4). The date of deferred arrival at dormitory in WS can be extended by no more than 14 days, see SoA for AY. The resident will be charged a price for accommodation services from the last day of regular arrivals from the deposit (except for a student on an internship or student exchange programme at CTU, in accordance with SoA for AY, who will be charged a price for accommodation services as per arrival dates from the last day of arrivals specified for this category of residents). A student who is accommodated at dormitory all year round and has requested deferral of his/her arrival, will be charged for accommodation without interruption. The date of deferred arrival at dormitory in ST for a student on an internship or student exchange programme can be deferred by no more than 14 days, see SoA for AY. A resident will be charged the accommodation services price for a student on an internship or student exchange programme since the last day of arrivals, deducted from the deposit.
4) A resident is obligated to conclude and pay insurance through the provider (appendix to the contract for accommodation) according to the valid Pricelist of payments and based on the assets brought in the allocated room, and inform the provider of any computing, audio-visual and communication technology exceeding 10,000 CZK, in accordance with the insurance contract. Failing to do so, the resident loses entitlement to indemnification.
5) A resident not studying at CTU and CTU student is obligated, in contentious cases, to supply the economic manager with a current certificate about studies till the date stipulated in SoA every term. Failing to do so, a student of a Czech university will be charged the price of a self-payer until presenting this certificate, according to the Pricelist for self-payers, see www.suz.cvut.cz/cenik. From the day of the presentation of the confirmation of attendance, the resident will be charged a price as per the applicable price list. If a resident student (outside the Czech Technical University in Prague, and a student of the Czech Technical University in Prague only in a disputable case) terminates their studies, they must delivery an official confirmation, including the date of termination of their studies, to the manager of their dormitory within 3 working days.
6) A resident is obligated to inform the provider about all electrical appliances brought in and pay for consumed energy according to the Pricelist of payments, within the due date for accommodation services.
In the event the room/unit is equipped with an electricity meter, the resident will pay a deposit on electricity consumption within the defined deadline. A resident must not bring in and use in the premise electric cookers and heaters that will not have been installed by the provider and also electric appliances, which are subject to installation and are not installed by the accommodation provider (washing machine, dryer, etc.)
7) A resident is obligated to ensure and present a certification, within 30 days since his/her arrival on campus, issued by an inspection technician according to the Czech norm ČSN 331610, group E, of all electric appliances brought in which are older than 2 years or present a copy of a receipt, a warranty card in case of appliances that are under warranty.
8) A resident undertakes to comply with fire regulations and smoking ban in the premises of halls of residence, which are posted on all dormitories
9) A resident is obligated to be responsible for cleaning the room that he/she uses and is obliged to ensure room cleaning.
10) It is prohibited to drill into walls without consent of a manager of a hall of residence.
11) It is prohibited to carry out repairs or modifications of the room, and interfere with windows, window sills, blinds, etc.
12) It is prohibited to manipulate or interfere in any way with façade and windows of the building.
13) It is prohibited to arbitrarily change the safety pad on the door of the room.
14) Rights and obligations of contractual parties are furthermore regulated by the Accommodation code and House regulations of halls of residence of SFA CTU in Prague, the wording of which the resident must get familiar with at the arrival at dormitory.
15) At the request of the provider a resident is obligated to prove his/her authorisation to remain in the accommodation facility of the provider.
16) The resident must allow access to their room, for the purpose of a preventive inspection of the presence of undesirable insects, self-cleaning or the room's technical condition, 2x per year. Information regarding the inspection date must be displayed in the dormitory at least 5 working days in advance. In urgent cases, the inspection will be performed immediately, in the presence of a student representative.
17) The accommodated person is required to provide access to the room for the purpose of preventive pest application 2x a year at most. The room must be duly prepared for pest control according to instructions. Information about the date must be published at the dormitory at least 15 business days in advance. In the event of danger to the health of the accommodated persons, pest control will be performed immediately.
18) The conclusion of the Accommodation Agreement does not constitute the provider's consent to the resident's permanent residence.
b) Termination of the accommodation contract
The contract for accommodation expires:
1) When the period of time for which it was concluded expires.
2) On the day of termination, interruption/dropout, expulsion from studies (after appeal proceedings end) and transfer of the student to another school, unless agreed otherwise; if a resident brings a confirmation about termination or interruption of studies to DfA (if this is a CTU student whose information about termination or interruption of studies has been retrieved from the KOS system to ISKAM4, the confirmation is not required) and cancels accommodation, the deposit for accommodation will be refunded in this case – the resident is obligated to resolve the aforementioned situations
General accommodation terms and conditions SFA CTU in Prague
Page 6
within 3 working days, otherwise he/she will bear the consequences of failing to adhere to this obligation (the provisions of GTA, E, 17 are hereby unaffected).
3) By written termination of the contract for accommodation by the resident.
4) By written termination of the contract for accommodation by the provider.
5) By death of the resident.
c) The provider is entitled to withdraw from the contract for accommodation for the following reasons:
1) A resident offers or lets the allocated premises to another person,
2) A resident, despite warning, breaches his/her obligations arising from the contract for accommodation – e.g. ignores the instructions of the provider to move, section E) bod 11), (provision § 2331 of the Civil Code, as amended) or other obligations arising from internal regulations of the provider,
3) The resident repeatedly and severely breaches hygienic regulations in halls of residence, interferes with installations of all types and uses prohibited electric appliances,
4) A resident wears or holds a gun, ammunition and explosives (or stores it there), subject to the current wording of the law on weapons and ammunition, as amended,
5) The accommodated person harasses or physically attacks another student, accommodated or employees of the accommodation provider, has attacked them verbally or threatens them.
6) A resident holds, manufacturers, possesses or procures for someone else psychotropic substances or poisons within the meaning of the generally applicable legal regulations,
7) A resident failed to pay duly and in a timely manner for accommodation services and associated fees and is in delay for more than 5 days,
8) A resident uses, without prior written consent of the provider, the allocated premises or common premises of the accommodation facility for business activities or without prior written consent the resident established a place of business or branch of a legal or natural person - entrepreneur at the address of the provider.
9) The resident fails to report an extraordinary event and fails to act according to the instructions of the economic manager when dealing with extraordinary situations (wastepipes becoming clogged, appearance of insects, pests, etc.).
10) The resident does not repeatedly observe the principles of personal hygiene.
11) The resident promotes racial and ethnic intolerance or discrimination.
12) The resident does not allow accommodation of another student up to the volume of the accommodation capacity in the specific room.
13) The resident behaviour and actions repeatedly disturb other accommodated persons (loud music during the day, noisy behaviour, etc.) in spite of previous warnings by the accommodation provider.
d) Other conclusions
1) The provider and resident are obligated to adhere to the general regulations of the Act No. 89/2012 Coll., new Civil Code, as amended, in particular provisions in § 1721 et seq., including reasons to withdraw from the contract for accommodation.
2) Withdrawal from the contract for accommodation must be in writing and the contract for accommodation in this case is terminated by withdrawal of the provider, on the fifth day since the dispatch of the written notification about withdrawal from the contract for accommodation by the provider.
3) The resident is obligated to vacant the accommodation premises and hand them over to the provider in the condition he/she accepted them considering usual wear and tear, by the end of the contract for accommodation at the latest, within morning office hours of the given hall of residence (unless the parties agree otherwise).
If a resident has concluded a contract for accommodation by the end of summer holidays and has reservation confirmed for the next AY in another room within all halls of residence of CTU, he/she can arrange moving to the booked room before the end of the summer holiday with the economic manager of the hall of residence who confirmed his/her reservation. Such move is only possible if the booked room is vacant.
4) In the event the contract for accommodation is terminated and the resident fails to vacate it duly and in a timely manner (hereinafter ‘check out’) the allocated premises within the deadline stipulated in the previous paragraph, the contractual parties agree that on the following day, after the stipulated deadline, a contractual penalty will be charged in accordance with the Pricelist of payments, see www.suz.cvut.cz/cenik.
After 14 working days the room can be vacated by the accommodation provider.
5) The resident is aware that, in the case of a stay shorter than 61 calendar days, they are obliged to pay a local fee in accordance with Act no. 565/1990 Coll., on Local Fees, as amended. This fee also applies to the resident's visitors.
6) In the event of an extraordinary situation (e.g. during declaration of a state of emergency in the Czech Republic), the accommodation provider may offer the accommodated university student the option of so-called technical deregistration with a discount on dormitory fees. Technical deregistration means that the student applies for technical deregistration in ISKAM4 on the basis of a call by the accommodation provider, returns the key to his/her room in the dormitory, leaves his/her personal items at the dormitory and is not physically present at the dormitory for the entire month in question. The manager decides on the value of the discount on dormitory fees for the specific month.
e) Final conclusions
In compliance with the provisions of Article 13 of European Parliament and Council (EU) Regulation No. (2016/679 dated 27 April 2016, General Data Protection Regulation (hereinafter the “GDPR”) the accommodation provider hereby informs you that: 1) Protection of personal data is stipulated by the GDPR and Act No. 101/2000 Sb., on protection of personal data as amended. 2) The accommodated person is aware that the accommodation provider processes the personal data he has voluntarily provided and which is contained in the application for accommodation and in the contract for accommodation, for the purpose of and in the scope necessary to assure accommodation. 3) The accommodation provider declares that the personal data contained in the application and in the contract for accommodation is only processed for the purpose of assuring accommodation, particularly throughout the duration of the contract for accommodation and after it ends, for a maximum period of 3 years until the statute of limitations is reached, for
General accommodation terms and conditions SFA CTU in Prague
Page 7
the purpose of recovering potential debts for accommodation. After the statute of limitations has been reached, the accommodation provider will only process personal data the processing of which is required by the statutory regulations. 4) The accommodated person is entitled to withdraw his consent to the processing of personal data at any time (the provisions of GTA, E) item 17 are hereby unaffected), he is entitled to request access to his personal data from the accommodation provider, to correct or delete this data or to restrict the processing of this data, and to submit an objection against processing, to the filing room or reception of the headquarters of CTU in Prague, Service Facilities Adminstration, at the address: Vaníčkova 315/7, 160 17 Prague 6. The applicant is also entitled to this data being non-transferrable to another personal data processor and also entitled to submit complaints to the Office for Protection of _Personal Data, if the accommodation provider is considered to have proceeded in conflict with the GDPR during the processing of personal data. 5) The applicant can obtain information about the scope and purpose of processing personal data on the accommodation provider’s website at www.suz.cvut.cz, or at reception at CTU Service Facilities Administration in Prague, at the address: Vaníčkova 315/7, 160 17 Prague 6. 6) The accommodated person agrees with the terms related to the application for accommodation at the dormitory. These terms are published on the ISKAM4 web interface, through which the student applies for accommodation.
H) Other binding documents, which the student (applicant for accommodation) must read
1) Accommodation Scenario for the given AY
2) Schedule of Accommodation for given AY
3) Accommodation Rules
4) House Rules
5) Accommodation Agreement for given AY
6) Accommodation Agreement internships, exchange stays for given AY
7) Pricelists (residence fee, self-payer, of payments)
8) Other important documents at https://www.suz.cvut.cz/en/dormitories/information-and-documents
I) Terminology
AY – academic year
Declaration of honour – a document which allows an underage student to be physically accommodated on in a hall of residence after receiving information about allocation of the hall of residence. The document must be verified by a notary or must have verified signatures, see CzechPOINT in the Czech Republic where it will be signed and certified by at least one statutory representative of the student. In case of a foreign student, it is possible to have the document certified at the Czech embassy in the given country from which the student comes. The condition is a signature of at least one statutory representative. We recommend that the given document was signed by both parents.
E-mail in ISKAM4 – an e-mail address entered by the student to ISKAM4 that the provider uses to send information to the student regarding his/her accommodation and through which the student communicates with the provider
Schedule of Accommodation – (hereinafter ‘SoA’) is a document that includes a chronological list of the most important milestones of allocating accommodation at dormitory and accommodation at dormitory
Direct debit – a payment for accommodation services and associated fees. The resident sets up a direct debit in his/her bank. A direct debit mandate can only be arranged for bank accounts maintained in the Czech Republic. He/she must not forget to select such limit to be able to cover all services charged to his/her account.
More details are available on https://www.suz.cvut.cz/files/platba_kolejneho.pdf
ISKAM4 – an accommodation system of SFA CTU in Prague
KOS – a study system of CTU in Prague
SS – summer semester
DAS – Department of accommodation services
DfA – Department for accommodation
A deposit – has two functions:
a) Reserved and new applicants, who were allocated accommodation at dormitory in the 1st round, show interest in the allocated accommodation by paying a deposit, see GTA, section A) point 4 and section F) point 6 and 10
b) ‘Covers’ financially student’s accommodation for the entire time at dormitory and is used in case of a breach of the contract for accommodation by the resident (in particular adhering to the payment schedule and paying for damage caused by the resident to the provider)
A deposit = accommodation deposit in ISKAM4 or a deposit in ISKAM4
Reservation of accommodation – a student who lives at dormitory at the start of the reservation period is entitled to reserve accommodation at a specific hall of residence and in a specific room
Accommodation is reserved in accordance with the Accommodation Scenario as follows:
a) For the next AY
b) For the summer holiday in the current AY (for residents who have concluded a contract for accommodation only till summer holidays and want to extend it)
Accommodation Scenario – (hereinafter ‘AS’) is a document stipulating conditions under which accommodation is allocated in halls of residence of CTU
Single use accommodation – a resident is accommodated on his/her own in a double room for 1.5 multiple of the price of the accommodation in accordance with the relevant pricelist
SMS – a telephone number that the student enters into ISKAM4, to which the provider sends SMS to students containing information about his/her accommodation
Assets = account balance – a summary of all financial means on the resident’s account
Student CTU
Student CTU - CTU student in a higher than first year of studies and a 1st year student after enrollment
Student (or student self-payer) – a client who has reserved accommodation for the following AY or is applying for accommodation on the CTU dormitory
Accommodation – bed allocation – a student is allocated only one bed in a room
Resident – a person (student, student self-payer, self-payer etc.) who has concluded a contract for accommodation with the provider.
Provider – SFA CTU in Prague
General accommodation terms and conditions SFA CTU in Prague
Page 8
Applicant for admittance to CTU – a student admitted to CTU, who has received a confirmation of admittance to CTU, but is not yet enrolled for studies
U - university
General Terms of Accommodations – (hereinafter ‘GTA’) is a document summarising conditions of accommodation allocation, process and termination in CTU halls of residence. A fundamental document that elaborates the Accommodation Scenario
WS – winter semester
Application for accommodation at dormitory – an application raised by a student (applicant) who does not currently live at dormitory or has not booked accommodation for the next AY.
Valid from 1 March 2021
Bc. Michal Vodička, v. r.
authorized deputy director of SFA CTU in Prague